Background Information: You have just been promoted to the rank of lieutenant (or bureau manager if serving in the private sector) and have been appointed to the Fire Prevention Bureau/Office as the new supervisor/leader. Your predecessor held the position for many years and had his or her own way of keeping, storing, and maintaining fire prevention records. You soon discover that records are in total disarray and very few records are properly stored, nor have the volumes of the records been properly maintained and protected from the environment in which they were stored. You have a bureau crew of four other employees who have had little involvement in the handling of records and you plan to change that.
Task: The purpose of this essay is for you to apply the concepts and information you have learned in this unit about the position of a Fire Prevention Officer/Manager. This assignment provides you with the opportunity to use your skills, expertise, and experience to enrich your response when compiling data that will be used for risk reduction within the community. You will compose a standard operating guideline (SOG) that should address the following components:
provide an introduction into what this SOP is designed to accomplish along with the Mission Statement for this Division. proper recording of bureau/office inspections, incidents, testing, re-testing, and re-inspections; proper storage of all records gathered by the bureau/office; and proper maintenance of all stored records for the required amount of time as set-forth by local, state, and/or federal rules and regulations.
FIR 3303, Introduction to Fire Prevention 9
You should be clear, concise, and ensure that the SOG addresses each of the three bulleted components given above. The final SOG packet must contain a minimum of one full page for each of the three components listed above; no component can have more than two full pages of text.
Keep in mind that your SOG narratives must be straight-to-the-point. Avoid long rambling narrations as these tend to distract attention and often lead to confusion and misunderstanding of purpose and functionality.
Remember, you are the head of this newly formed bureau and you want to impress your leadership with your knowledge, academic ability, and occupational experience. Be innovative and creative; however, be sure to utilize a variety of sources that must include your textbook. Your final paper will become your SOG to be used and referred to in your day-to-day operations.